PERSONNEL DEPARTMENT

Certification Audit – Standard Office Procedure:

Fall Review Process

1. Certification Review Process for certificates/licenses expiring - January 31^st (To be done every October)
2. Personnel (Tina Gilligan) runs WinCap report for Units 60, 90, 92, 93, 94, 00, & 01 with expiration date of 02/01/__.
3. Personnel works with Certification Office to verify/update status, as needed.  (Large list to be reduced by RCO.)
4. Certification Office will send email to Employee (A. uncertified email or B. due to expire email; language on file), with PDF of:
   • Signed Letter from Director of HR; and
   • missing requirements and copy Director of HR, Asst. Supt for Student Services, Director, Supervisor, Certification Officer, and Personnel File.
5. If verification comes in, give it to Personnel (Patti Dillon) to update WinCap accordingly and provide email updates to individuals in #4 above.
6. Note file to follow up with employee 2 weeks later.
7. Mandatory Meetings (Main Campus and Cortlandville Campus) are scheduled after a 2-week follow-up.  RCO, Director of HR, and Assistant Superintendent to attend.

Spring Review Process

1. Certification Review Process for certificates/licenses expiring – August 31^st (To be done every March)
2. Personnel (Tina Gilligan) runs WinCap report for Units 60, 90, 92, 93, 94, 00, & 01 with expiration date of 09/01/__.
3. Personnel works with Certification Office to verify/update status, as needed.  (Large list to be reduced by RCO.)
4. Certification Office will send email to Employee (A. uncertified email or B. due to expire email; language on file), with PDF of:
   • Signed Letter from Director of HR; and
   • missing requirements and copy Director of HR, Asst. Supt for Student Services, Director, Supervisor, Certification Officer, and Personnel File.
5. If verification comes in, give it to Personnel (Patti Dillon) to update WinCap accordingly and provide email updates to individuals in #4 above.
6. Note file to follow up with employee 2 weeks later.
7. Mandatory Meetings (Main Campus and McEvoy) are scheduled after a 2-week follow-up.  RCO, Director of HR, and Assistant Superintendent to attend.

 

01/06/2022